How to Organize Photos by Date and Location in Windows

Turn camera filenames into folders you can recognize.

Quick answer: File Explorer can sort and group photos by their properties without moving them. To create folders by date and location, use Organize folder > Photos in Productivity Plus Pack. It reads photo dates and GPS metadata, resolves places offline, and renames and moves photos using patterns you can change in Settings.

Use a small folder of copied photos for your first run. Date and location depend on metadata in the photos: a screenshot or scan may have neither a capture date nor GPS coordinates.

The default filename pattern includes date, location, people and the original filename. The default destination pattern is a date folder with a location subfolder.

Step by step

  1. Review the patterns. Open Settings > Organize Folder and review the photo naming and placement patterns. Start with a destination inside the sample folder.
  2. Prepare your sample. Copy a few photos into a test folder. Include a camera photo with GPS data and one without it so you can see how each is handled.
  3. Organize the photos. Right-click the folder and choose Organize folder > Photos. It processes the loose files directly in that folder, rather than recursively organizing existing subfolders.
  4. Check names and folders. Check the resulting date and location folders. The photo's capture date is used when available, with the file's creation date as a fallback. Photos without GPS information have no GPS-derived place name.
  5. Adjust or undo. Use Undo last organize from the folder's right-click menu if needed. Review the patterns before applying the workflow to a larger collection.

Ways to do it

Use what's built into Windows, the tools you already have, or Productivity Plus Pack — they work well together.

Built into Windows

Sort or group the folder view by photo properties. This changes the view, not where the files are stored.

With Organize Folder

Rename and move photos with patterns based on date, place, people and original filename. Place names are resolved using bundled geographic data.

Add people

People+ can recognize faces locally and write names into photo metadata. Name the people first if you want those names available to your organizing pattern.

Frequently Asked Questions

More about Organize Folder · Full Organize Folder guide · More how-to guides

Does location lookup upload my photos?

No. Place names are resolved from photo GPS coordinates using offline geographic data.

What happens without GPS data?

The photo has no GPS-derived location. Check your naming and placement patterns on sample files to see the result.

Does organizing recognize people by itself?

No. Organizing uses available names from photo metadata. Use People+ separately to recognize and name people.

Put it to work

Use this idea in a real-world workflow.

Family photos

Name family members, tag occasions and rate favorites so you can find the best photos of a person across different events and years.

Explore all workflows →

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